Data requests

You have the right to access the Hennepin County Sheriff's Office data under the Minnesota Government Data Practices Act. You can look at or inspect the data for free or pay to get copies.

State law requires Hennepin County to make it easy for you to access the data and it also treats government data as public data unless another state or federal law specifies it is not public data. "Government data" means all data collected, created, received, maintained or disseminated by any government entity regardless of its physical form, storage media or conditions of use.

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How to request data

Request data using Hennepin County's online data request portal.

The county cannot require you to identify yourself or ask you to explain why you are requesting data. While the online data request portal allows you to submit an anonymous request, the county will not be able to contact you directly if there are questions regarding the request.

For all requests containing private data, submit a signed consent form. If you do not have one, you may download the HCSO Data Practice Request Form (PDF). Complete, sign and submit it along with your data request.

 HCSO Data Practice Request Form_Public (PDF)

To make a request without using the data request portal

By mail

Hennepin County Sheriff's Office
Attn: Data Practice Requests
350 S Fifth Street, Room 6
Minneapolis, MN 55415

By email

sheriffsofficedatare@hennepin.us

By fax

612-596-7696

How the office responds to your request

When the office receives your request, it works to process that request. If the Hennepin County Sheriff's Office does not have the data or the data is not public, employees will notify you as soon as possible and give you the reason why any data is not public. State law does not require the Hennepin County Sheriff's Office to create or collect new data in response to a data request.

When the office has the data and it is public

  • If you want to look at or inspect the data, employees will arrange a date, time and place for you to do so, at no cost.
  • If you want a copy of the data, employees will provide copies as soon as possible. You can pick up your copies or have them sent to you. You must give an email, address or fax number.
  • If you want an electronic copy of the data, employees will provide it if the data is in an electronic format, like email or CD-ROM.
  • If you do not understand some of the data, like technical terms, abbreviations or acronyms, employees will explain it.
  • The Hennepin County Sheriff's Office is not required to provide the data in a specific format or arrangement if it does not already keep the data in that format or arrangement. For example, if the data exists only on paper, the office is not required to create electronic documents.
  • The office is not required to answer questions that are not included in the data request.

Requests for summary data

Summary data are records that are specially prepared so they leave out private or confidential information about individuals. Preparing summary data is not done to provide access to private or confidential data. To request summary data, you must make your request in writing using the data request form. If there are charges associated with preparing summary data, state law allows the office to pass those charges on to you. It is always best to ask about summary data charges in your request.

Copies of data

You can look at or inspect the data for free or pay to get copies. State law allows the Hennepin County Sheriff's Office to charge the public for copies of government data.

  • For 100 or fewer paper copies, the charge is 25 cents per copy.
  • For most other types or amounts of copies, the charge varies. It depends on whether a charge is set by rule or law, or the cost of searching for, retrieving, copying, or transmitting the data.

The office factors employee time, cost of materials and mailing costs in determining a charge. If the office hires an outside party to make copies of items it cannot reproduce, like photos, the county passes that charge on to you.

Copy charges vary and in some cases may be waived. If your request is expected to go above $50, the office may ask for half the payment up front. It is always best to ask about copy charges in your request.

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